Reimbursement of expenses

Claims

Claims should be submitted weekly during the experimental run and within one week of its completion. The accompanying forms providing visit and meal details must be completed to enable claims to be processed quickly.

All expense claims must be submitted within 60 days of the expenditure being claimed for. Payment of the claim may be delayed or declined should the forms be received after this time. This is UKRI policy.

Ensure your expenses adhere to the terms set in the CLF User Travel P​olicy.

Submit expense claim forms (as a Word document) and copies of receipts (as a PDF) to the CLF User Office.

Please list each item on the claim separately (not adding multiple items together) and in the currency in which you paid.

Receipts should be in one PDF document and presented in the same order in which they appear on the claim.

Download the UK Bank Account NEE Claim Form

Download the Non UK Bank Account NEE Claim Form

Only economy travel will be reimbursed. Flight boarding passes must be provided with air travel claims.​​ If you have not received payment of a claim after three weeks, please contact the User Office by email.​​

When you register at the User Office, your site pass will be loaded with credit that can be used to pay for food and drink in the R22 restaurant or R1 coffee lounge.

Although users generally eat on-site, claims for evening meals / takeaways purchased locally will be reimbursed up to a value of £25. Alcoholic drinks cannot be included in the claims.

If you need to work at weekends, claims for days worked may be submitted at the above rates. Please tell the User Office if you plan to work at the weekend, so that they can put enough credit on your site pass.

If it is impractical to travel home at weekends, users may stay, provided this is first agreed with the local facility contact. Although the accommodation will be paid for, users will be required to pay for their own meals.

For more information on meals at RAL, please visit the RAL catering website.